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CIRCUIT POLICIES Updated September 30, 2015
There shall be an Advisory Board for each discipline (color guard and percussion) consisting of the Executive Board and one representative from each of the top 3 placing units in each division at championships from the previous year. The Advisory Boards may meet prior to the spring meeting to discuss any proposed rule changes for the circuit. The Advisory Boards will not meet if there are no proposed rule changes. The Advisory Boards will discuss proposed rule changes, draft language, and vote on proposals. If a proposal passes from the Advisory Board, it will be forwarded to the general membership, which will vote to adopt the rules.
The Percussion Advisory Board will serve as the Promotion Board also. All units will be promoted on the recommendation of the Promotion Board, not on individual scores. Unit directors have the right to appeal these decisions to the Board of Directors.
Membership dues shall be assessed yearly as follows:
a. First Unit Membership: $485.00 OR $435.00 without participation in Championships
b. Second Unit Membership: $245 OR $195 without particpation in Championships
c. Schools that have two partipating units such as guard and percussion are BOTH considered First Units. A feeder group (JV or Cadet group) is considered a Second Unit.
d. Deadline for membership dues and Application Forms must be postmarked by the third Saturday in November.
e. A Late fee of $25.00 per unit will be accessed.
f. Show Sign-Up deadline will be December 1.
g. Late fee on Show Sign-Up is an additional $25.00 per unit.
h. NO reiumbursements after show-sign up deadline unless chages are made to the schedule by the BOD.
Appearance – performing units registered for circuit shows must inform the Contest Director two (2) weeks prior to cancelation of a scheduled performance. Units not abiding by these guidelines will be assessed $100.00 paid to the Circuit’s Treasurer, who will distribute money to the show sponsor. If a unit pulls from a show the week of the contest, the pull fee will be increased to $200. THE UNIT WILL NOT BE ALLOWED TO PERFORM AGAIN UNTIL THE PENALTY FEE IS PAID. The CIRCUIT shall not be obligated to pay the show sponsor until the fee is collected from the offending unit.
Units may not compete at championships until all outstanding monies are paid. Units will not be allowed to sign up for next season’s shows or apply to host until all outstanding fees are paid.
Any visiting unit that is a member of a local circuit wishing to compete that is not a member of LMCGPC will be considered a guest unit. Guest units are not allowed to compete in more than 2 shows or will be required to obtain membership with the LMCGPC.
Guest fees shall be assessed as follows:
a. 1 Show Fee: $50
b. 2 Shows Fee: $150
c. 3+ Shows will require full membership with the LMCGPC
The performance order within each class is a random draw. The draw is the responsibility of the Contest Director. There are two exceptions to the random draw. The host of the show may be scheduled to perform last in their competing class and all guest units are required to perform first in their respective class.
First Appearance Requirements
1. All Color Guard classes MUST appear at one of the first two competitive weekends to qualify for LMCGPC Circuit Championships.
2. All Percussion units MUST appear at one of the first two competitive weekends to qualify for LMCGPC Circuit Championships. (Usually the 2nd or 3rd contest weekends.)
3. The Board of Directors has the right to approve a unit using the third show of the season as a qualifying show on a case by case basis should a unit not be able to attend on the first two shows due to unforeseen circumstances.
Qualification for Championships
Requirements to perform at championships are as follows:
1. Color guards perform in one of the first two circuit contests of the season and percussion units perform in the second or third contests of the season. Any conflicts must be approved by the Board of Directors.
2. Perform in two (2) additional regularly scheduled circuit contests not including circuit championships (a WGI regional can substitute as one of the two additional circuit contests IF the unit is attending WGI World Championships); and,
3. Be in good standing with circuit and show fees and/or and financial obligations owed to the circuit.
It is recognized that High School programs have priority over independent units. It is also recognized as being in conflict with the circuit goals and ethics for any independent group to actively recruit from any high school that has an active winter guard or percussion program. We highly recommend against undermining a high school program by recruiting, allowing to tryout, or marching any high school student from a school with an existing program. The independent unit will use the “Release Form” to allow the rejected student to participate in the independent program. If a high school does not have an existing winter guard or percussion program, the independent unit is free to recruit from that school. The independent unit’s ability to perform in area circuit competition will be based upon the ability to provide all required documentation to both the Executive Director and the Contest Director two weeks before the first performance for verification that all requirements have been met for the listed performing member.
Color Guard Promotion System
The purpose of the LMCGPC reclassification process is to ensure units with the same defined characteristics, as described in the LMCGPC Class Descriptors, are identified as competitors within the same classification.
A classification committee has been appointed by the Executive Director of LMCGPC and includes the following: Executive Director, Contest Director, Colorguard Representative, Contest Head Judge, a representative of each of the classifications, and the Chief Judge of the LMCGPC.
The reclassification process will only commence after a units second read.
Units are allowed to be promoted up until two weeks prior to Circuit Championships. This means no unit will be promoted from the last competition prior to Circuit Championships to compete in a new classification at Championships. If a unit is promoted before the last competition prior to Circuit Championships but isn’t competing at said competition, the unit will perform at Circuit Championships in their reclassification.
Any organization with two units (i.e. Varsity and Junior Varsity) has the option to decline a promotion if one of their units is being promoted into a classification that their other unit is already competing in.
The process to determine reclassification is as follows:
1. A unit is considered submitted for reclassification if:
a. The total gross score is 13% higher than the next highest score in the class, or
b. At least 3 judges at the contest indicate on their tabulation sheet that a unit should be reviewed as competing out of class.
2. The contest Head Judge meets with the contest director at the end of the contest to determine if any unit meets the criteria as described in #1. The contest director forwards the names of any units up for review to the Executive Director and Colorguard Representative.
3. The Colorguard Representative sets up a conference call for the Monday evening following the contest to review units and render a decision to reclassify or not to reclassify. At the end of the call, the Executive Director notifies the director of all reclassified units. (There is no need to contact units who have been discussed but whose classification is unchanged.) Movement up in class is mandatory; movement down in class is strongly encouraged, but not imperative.
4. The unit director may submit a written appeal and a video of the unit’s performance to the Chief Judge, which must be received by 12:00pm Tuesday following the decision.
5. The Chief Judge, in consultation with one other judge from the show, will render a decision within 24 hours. This decision cannot be appealed.
6. Units that have been considered for reclassification but for which no action was taken may still be reviewed in subsequent weeks.
The top three (3) placing units at Circuit Championships in SRAA Class (SRA Class if there is not split), will be promoted to SA Class for the following season. The top three (3) placing units in SA Class at Circuit Championships will be promoted to SAA Class for the following season. Second groups are included in these promotions. Unit directors have the right to appeal these decisions to the Board of Directors.
Promotions will remain in affect even if unit does not participate a given year or takes time off.
Percussion & Winds Promotion System
Percussion promotions or class changes are to coincide with WGI Regionals and will be no later than two weeks prior to Circuit Championships. The Advisory Board will serve as the promoting body. Unit directors have the right to appeal these decisions to the Board of Directors.
The following guidelines must be met in order for a show not to be cancelled:
a. A minimum of seven (7) percussion units participating.
b. A minimum of twenty (20) color guard units participating.
All show cancellations will ultimately fall in the hands of the respective show host.
There will be fourteen (14) classes for competing guards, twelve (12) classifications for competing percussion units, and six (6) classifications for competiting winds groups in the Circuit. The Circuit will utilize the same class designation and the same judging criteria for each class as defined by WGI. The Circuit may add “Divisions”, comprised of 3 to 12 units, within each “Class”. The membership will evaluate the Class to add another Division the following year when it reaches 12 units.
Scholastic Guards: Cadet; Novice; Regional A Class, Divisions A and AA; Class A, Divisions A and AA; Open Class; and, World Class.
1. WGI recognized classifications: Regional A; A Class; Open; World.
2. Novice guards are limited to first year competitive high school units and to high school “feeder” units for the Scholastic classification. A unit can be in Novice class if they have been inactive for one full season with the Board of Directors Approval.
3. Classifications added by the LMCGPC: Cadet; AA Class.
Members of competing units, in the Scholastic classification, must attend the same high school, junior high school, or school corporation.
If Scholastic Regional A class has fifteen (15) or more members, the class will be split midseason to add Scholastic Regional AA class. The split will be determined by the units averages scores available (excluding WGI Regional scores).
Independent Guards: Cadet; Regional A Class; A Class; Open Class; World Class; and, Senior Class.
1. WGI recognized classifications: Regional A; A Class; Open; World.
2. Classifications added by the LMCGPC: Cadet, Senior Class
Members of competing units, in the independent classification, must comply with the “WGI” rules, except an independent world unit must have approval by the Executive Director of the Circuit as to the age limitation rule in World, A and Open Class.
Scholastic Percussion: Marching Novice Class; Marching Regional A; Marching A Class; Marching Open Class; Middle school and standstill; Marching World Class; Concert A; Concert Open; and, Concert World.
1. WGI recognized classifications: Marching A Class; Marching Open; Marching World; Concert Open; Concert World.
2. Novice percussion is limited to first year competitive high school units and to high school “feeder” units for the Scholastic classification. A unit can be in Novice class if they have been inactive for one full season. (Marching Novice)
Independent Percussion: Marching A Class; Marching Open Class; and, Marching World Class.
1. WGI recognized classifications: Marching A Class, Marching Open; Marching World, Concert A, Open, and World.
Scholastic Winds: A Class; Open Class; and, World Class.
1. WGI recognized classifications: A; Open; and, World.
Independent Winds: A Class; Open Class; and, World Class.
1. WGI recognized classifications: A; Open; and, World.
****Independent units utilizing students from a high school with similar programs must have circuit approval and a release form from the attending school. The circuit’s position is that the high school program has priority over the independent program.
Units competing for the first time in the LMCGPC will be evaluated according to the criteria established by the membership and the Chief Adjudicator at the unit’s first two shows. The evaluation will determine the appropriate classification in which the unit may compete for the remainder of the season. This decision will be given in writing to the director of that unit within 24 hours. The evaluation is meant to be a guideline for the unit and is not binding; however, the unit will not be permitted to move from a chosen class after their second competition.
An experienced unit, competing more than one year in the winter guard activity, must compete within the class and division it has chosen to compete in the first show throughout the season, unless the unit is promoted according to the LMCGPC promotion policy. There will be no independent moves between classes or divisions after the first competition.
LMCGPC time specifications within classifications will be the same as WGI’s specifications.
Cadet and Novice classes will adhere to the Regional A time specifications.
COLOR GUARD TIMING REQUIREMENTS
CADET, SNOV, SRA, INOV, IRA
|SA, IA||SO, IO||SW, IW|
|Maximum Performance Time||4.5 MINUTES||5.5 MINUTES||6.5 MINUTES||7.5 MINUTES|
|Minimum Authorized Prop Time||3.0 MINUTES||4.0 MINUTES||5.0 MINUTES||6.0 MINUTES|
|Minimum Performance Time||3.0 MINUTES||4.0 MINUTES||4.0 MINUTES||4.0 MINUTES|
Required Equipment Time
|3.0 MINUTES||3.5 MINUTES||3.5 MINUTES||3.5 MINUTES|
|7.0 MINUTES||8.0 MINUTES||9.0 MINUTES||10.0 MINUTES|
PERCUSSION TIMING REQUIREMENTS (Marching and Concert Classes)
|Class||Novice, SA, IA||SO, IO||SW, IW|
|Maximum Performance Time||6.0 MINUTES||7.0 MINUTES||8.0 MINUTES|
|Minimum Performance Time||4.0 MINUTES||4.0 MINUTES||4.0 MINUTES|
|Interval Time||9.0 MINUTES||10.0 MINUTES||11.0 MINUTES|
WINDS TIMING REQUIREMENTS
|Class||SA, IA||SO, IO||SW, IW|
|Maximum Performance Time||6.0 MINUTES||7.0 MINUTES||8.0 MINUTES|
|Minimum Performance Time||4.0 MINUTES||4.0 MINUTES||4.0 MINUTES|
|Interval Time||9.0 MINUTES||10.0 MINUTES||11.0 MINUTES|
1. Two weeks prior to the contest, the following information will be available on the LMCGPC website (www.lmcgpc.org). SHOW SPONSORS PLEASE NOTE that you must provide show specific information (maps of facilities, etc.) to LMCGPC personnel three (3) weeks prior to provide time to add to the circuit website:
a. Map to the contest site along with bus parking indicated.
b. Diagram of the facilities including competition entrance and exit, warm up areas, dressing rooms, and concessions. Also include the location of an electrical outlet(s) for units to plug in an extension cord if they use electronic musical instruments on the contest floor.
c. List and prices of concessions available at the contest site. Admission prices to all LMCGPC shows is $7.00. Children five (5) and under are admitted free. (Remember that each school/organization receives five (5) free passes for guard and five (5) free passes for percussion. (These passes are for back-side seating only.) All members of the LMCGPC Board are allowed into the contest at no cost to them. They will identify themselves as LMCGPC Board members and have an official LMCGPC ID/Pass.
d. State the time the gym must be cleared to prepare for the contest. (30 minutes minimum)
e. Indicate an area for videotaping (required).
f. All equipment and props that touch the floor must be taped and padded. Units with vinyl floors must tape and pad all equipment. Casters and wheels must be hard rubber. Floors cannot be “flown” to remove them from the contest floor. (See rule 7.3)
g. Indicate the availability of prop storage. PROPS CANNOT BE STORED IN THE GYM CONTEST FLOOR AREA
2. Housing for judges and circuit staff shall consist of one room per judge. Hotel accommodations should be in accordance with WGI standards (Holiday Inn quality or better). These arrangements should be communicated with all judges at least one week in advance.
3. “Check In” is to be located outside of the competition area and should include the following:
a. An adult who can answer all questions about the facility including location of the dressing rooms, prop storage area, bus parking, etc.
b. A packet for each school/organization to include the following:
i. Final “performance” schedule.
ii. Five (5) free passes, which should be unique and hard to copy.
iii. A map of the site with exit and entry from the contest floor clearly marked.
iv. Specific directions as to where the guard members are to be stamped. Uniformed members do not need to be stamped but will not be allowed entry to the seating areas unless in uniform or stamped.
4. A pre-contest meeting should take place with all the workers at the contest to make sure that everyone understands their responsibilities and to answer any questions about the contest and procedures.
5. Security is required for the contest.
6. Emergency medical service is required for the contest. (a nurse, paramedic, or someone trained in first aid)
7. A performance area of at least 65’ x 90’ is required. Do not use tape on the floor as it could ruin the floor. The time and penalty judge will mark the floor with movable cones or some other marking device (provided by the Contest Director).
8. A minimum of three (3) and not more than six (6) student runners are needed for the judges. They should report to the tabulation table no later than 45 minutes before the contest and will be under the direction of the contest director.
9. Two clearly marked judge’s areas should be provided in the center stands. At least four (4) tables will be necessary. The contest director will help in the proper placement of the judge’s tables.
10. Indicate an area for videotaping. Only one video pass can be issued per unit.
11. Four tables and chairs for the sound system, announcer, Contest Director, and tabulator. Electricity must be supplied to this area with separate lines to the tabulator and the sound system.
12. The judges will be paid at the immediate end of the contest. Payment by check is acceptable; however, plan to cash them for the judges as a courtesy.
a. Color Guard Payment scale:
i. 6 judges @ $300.00 each
ii. 1 contest director @ $200.00
iii. 1 sound technician @ $150.00
iv. 1 Commentary technician @ $150.00
b. Percussion Payment scale:
i. 4 judges @ $300.00
ii. 1 contest director @ $200.00
iii. 1 sound technician @ $50.00
iv. 1 Commentary technician @ $50.00
c. Judges driving to and from the show in their own private vehicle will be compensated $.40/mile.
13. It is the sole responsibility of the contest host to provide transportation to and from the airport, contest site, and hotel, for any judges that are flying into the closest airport.
14. Each adjudicator must have their own hotel room, unless two judges request the stay in a room together. Hotels must be of good quality, clean, and located within a safe, quiet area. Holiday Inn or similar national chains are good examples.
15. An announcer will be provided by the LMCGPC.
16. It is the responsibility of the contest host to provide an area for critique.
17. Monitoring for dressing facilities.
18. The sound system will be kept by the Circuit.
19. A prop storage area will be provided if possible. If the weather is good, many units will assemble their props at their equipment trucks and wait until their unit’s performance time. If you can provide an area, such as an unused hallway or room with large doors, it would be very helpful.
20. Ticket Takers & Passes: Attention to detail and having everyone understand how everything works is essential in insuring a smooth process at the ticket table.
Admission Price – the official LMCGPC admission price is $7.00 for all tickets. Children five (5) and under are admitted free. Have a large sign with the ticket price and requirements for free admission displayed so people can have their money ready when they get to the table. Do not have your only sign taped to the front of the table where people buying tickets obstruct the view.
Championship Admission Price – the official LMCGPC Championship Admission price is $10.00.
Process: Have a separate person stamp the hand of the people who have paid admission so that once a ticket is sold the hand stamper can take it up; or the stamper can sit close enough to visually verify that the spectator has paid admission.
NOTE: The Board shall request the names of Directors and Instructors for the passes needed for each unit prior to the beginning of the competition season. Each badge allows 1 person pass. Judges and their families are allowed into the contest at no cost to them. They will identify themselves as judges and have an official LMCGPC ID/Pass, GCJA ID/Pass, or WGI ID/Pass. Have someone at the door/entrance to the front stands checking hands to insure that everyone entering has paid.
No uniformed member can sit on the spectator (front) side of the gym unless all units are allowed to do so by the Contest Director. Backside seating should be provided for guard members. Someone should also check the hands of non-uniformed spectators entering the unit seating area to insure that everyone has paid.
All entrances to seating should have a monitor to insure anyone entering should have paid. REMEMBER: Every person that slips in is a $7.00 loss to your contest.
NOTE: Tickets should be sold up to the conclusion of the show, as many spectators will come just to see the last unit or two.
21. If possible, provide an electrical outlet (other than the one the sound system and tabulation system is on) and note the location and availability of the outlet on the floor plan of the gym with the final mail out.
22. An electrical outlet or extension cord shall be provided for all percussion units. The extension cord should reach from the designated electrical outlet to the center of the frontline and one outlet on the backline.
23. If a school or independent unit is selected to host a show and later in the season decides that they cannot fulfill their commitment, they will be responsible to pay for any expenses such as flights, accommodations and other judges expenses already incurred by the circuit.
HINTS AND COMMENTS ABOUT YOUR CONTEST
1. Be prepared to offer the judges and LCGPC staff refreshments during the contest and a quiet room to prepare for the contest away from directors and unit members.
2. Have all workers understand they must be firm but pleasant in carrying out their duties. If a problem arises which they cannot resolve, have them contact the Contest Director. Unit instructors are under a lot of stress and can act out of character.
3. Only adults should be used to work the warm-up and security areas. Avoid using students as guides, etc.
4. Care should be taken to see that all warm-up, ready areas, and the contest area are kept clean of dirt and sand as the competition area can get scuffed from dirt. Mats for wiping shoes should be placed on each side of the guard entrance to the contest floor. The contest floor should also be swept after every three or four guards perform.
5. A janitor or custodian should be on site to deal with electrical problems (lights going out, tripped circuit breakers, etc.), and access to all required areas.
6. Walkie-talkies or other hand held radios are very helpful in running your contest.
7. Frequent communication with the contest director is essential in having a successful contest.
8. Many contests provide separate rooms (such as classrooms) for each individual unit. This is not a requirement; however, it can make the competition experience much easier on you and the units.
9. If a show is running behind every unit still receives their allotted time in warm-up areas.
THE CIRCUIT’S RESPONSIBILITIES
1. Secure all units, judges, and sound technician for your contest.
2. Provide all sheets and digital recorders required for your contest.
3. The Circuit will make available a high quality sound system with variable speed cassette deck and CD and mp3 player.
4. The Circuit will appoint a Contest Director to run each contest for the season.
CONTEST DIRECTOR’S RESPONSIBILITIES
1. Contest Director shall post a schedule on the circuit website no later than two (2) weeks prior to the contest. If there are any late changes, the new schedule should be given to the groups at check-in.
2. Provide critique sheets for each judge for the units that are signed up to attend critique.
3. Provide supplies for the tabulation table/check-in:
c. Large manila envelopes (2 for each unit)
d. Correction fluid
e. Rubber bands
f. Masking tape
g. Duct tape
h. Large trash can
1. Read, understand, and know the WGI Contest Rules. (The Circuit does not furnish rulebooks.)
2. Sign up for all contests by submitting the Show Sign-Up Form to the contest director, postmarked by the 1st of December. The Show Sign-Up Form will be available on the LMCGPC web site.
3. Arrive at the contest site with sufficient time to check-in at the designated area.
4. The five (5) free passes should be used for chaperones, bus drivers, equipment handlers, and staff.
5. After check-in, do a sound check to set your equalizer settings. The contest director will control volume. Leave your CD with the circuit sound technician along with a backup CD. Your CD should be clearly labeled and cued to be played.
6. Prop storage is not required to be provided by the sponsor. Be prepared to assemble and disassemble props away from the performing area or parking lot.
7. The sponsor is not required to provide separate rooms for each unit, but it is required to provide dressing facilities.
8. Please support the sponsor’s concessions stand.
9. Your performance CD can be picked up at the sound table shortly after you perform.
10. Critique (session with the judges) will begin ten ASAP. Signup and critique sheets are required to enter critique. Get there at your scheduled time and listen to your comments prior to critique. If you are not at critique at your scheduled time, your critique session is forfeited.
11. Insure that all equipment and props are properly taped and padded as to WGI and LMCGPC guidelines outlined in the “LMCGPC Technical Assistance Paper”. Be aware that penalties will be assessed for improperly taped and padded equipment. Units unable to take corrective actions may not be allowed to perform if there is any possibility that the gym floor will be damaged. “Flying the floor” is grounds for disqualification. (See rule in WGI handbook)
12. If your color guard unit has musicians using electrical instruments, be aware that the sponsor is not required to provide electrical access. Be prepared to have a tape/CD dubbed with musician’s performance. If musicians are used, be familiar with the rules governing their use and the requirement that a ground fault interrupter must be in place between the electrical source and the musicians and all extension cords are the responsibility of the unit.
13. Read, understand, and know all LMCGPC By-Laws. (Can be downloaded from the circuit website.)
14. Read, understand, and know the LMCGPC Contest Policies. (Can be downloaded from the Circuit website.)
15. Be prepared to perform in an area of 65’ x 90’. Any additional area is incumbent on the gym having space. Check with the sponsor about the gym or go to the lmcgpc.org to view pictures of the contest space.
16. Be very careful with percussion equipment as unpadded percussion equipment causes most damage to gym floors.
EQUIPMENT PADDING AND TAPING
Each unit, the sponsor, and Contest Director must take every means possible to insure that all equipment is padded and taped in such a manner that absolutely no damage will occur to any gym floor or performing surface. All equipment and props will be inspected at each contest under the direction of the Contest Director and the Timing/Penalty Judge, in the equipment warm-up and/or ready area using the following standards:
1. Footwear – all footwear must have a soft non-marking crepe or tennis shoe sole. Soft split leather or other ballet types shoes will not be allowed unless the unit has a protective floor. Hard sole shoes will not be allowed even it taped.
2. Equipment – all equipment must be taped and padded. Any end, point, raised surface, or extrusion that will or might contact the floor must be taped and padded.
3. Flags – must have crutch type tip stoppers taped to the ends of the pole and must also be covered with tape. PVC type swing flags must also have the ends padded and taped. When in doubt, “Tape and Pad”.
4. Rifles – must have the butts and tips padded and taped. If the rifle has a bolt, it also must be padded and taped. The padding must be sufficient enough to prevent any edge from damaging the floor.
5. Sabers – are the most difficult piece of equipment to pad. Extra precautions should be taken to insure the handle, hilt, and tip of the saber are padded and taped in proper fashion.
6. Any other piece of equipment or prop used as equipment must also be padded and taped along any edge or surface that comes in contact with the floor.
7. Props – Any part of a prop that comes in contact with the floor must be padded and taped. Casters for props will be allowed if the casters are made of soft rubber. Plastic or hard-coated rubber casters will not be allowed even on a protective floor. Props placed on a protective floor must also be padded and taped to avoid damage in the form of dents to the gym floor beneath and prior to the placement of the protective floor.
8. Floors – Protective floors must be kept clean of sand and dirt. When placing the floor, great care should be taken not to drag the full weight of the floor on the gym as this will put serious abrasive scratches in the gym floor. Unless stated by the show sponsor, floor carts will not be allowed on the gym floor. The extreme weight of the protective floor will cause rubber casters to damage the gym floor.
9. Inspection will take place in the inspection/holding area. Any piece of equipment or prop that fails inspection will not be allowed onto the contest floor. Please have materials ready to repair, pad or tape any failed equipment or prop.
Any unit that is late or creates a delay in the set schedule will be penalized according to applicable rule in the WGI Contest Rules.
CONTEST SPONSOR SELECTION CRITERIA
1. Only current members in good standing may be awarded contest sponsorship. Good standing is defined as having no outstanding financial debts owed to the Circuit.
2. Each eligible unit wishing to host a show must provide the following facility specifications:
a. Double Doors (entering & exiting the gym);
b. 65’ x 90’ Performance Area;
c. Seating Capacity (20-30 rows or 2 Level Gym);
d. Indoor warm-up facility;
e. Minimum 20’ ceilings in equipment warm-up area.
3. Each prospective host must submit the information contained in the “Show Hosting Application Form” to the Contest Director.
4. The LMCGPC Board of Directors will award the right to host LMCGPC sanctioned contest based on the following criteria.
(a) Valid bid submission – Bids must be submitted by member teams on or before the stated deadline, completion of the on-line Show Host Application and the School Host Contract, stating that the facilities will be available on the requested date. Late or incomplete bids will be considered only if no valid and complete bids have been submitted for the same date.
(b) Regional distribution – It is a prime consideration of the Board of Directors to provide a schedule in which contest sites are evenly distributed throughout the circuit boundaries to provide reasonable opportunity for all guards to meet their minimum show requirements without undue travel.
(c) Calendar distribution - The Board of Directors also considers the even distribution of contest dates regionally throughout the calendar to avoid uneven balance of dates in each region.
(d) Venue – The Board of Directors must consider the size of the performance venue (based universally on Fire Code Rating), amount of space for warm up areas, ease of access, and logistical support. The venue should support our goals of providing a positive performance experience for member teams.
(e) Show Hosting History – The Board of Directors will consider previous show hosting performance before hosts without LMCGPC experience. Prior show hosting experience does not guarantee a show will be awarded over a group with no hosting history.
(f) In an effort to help profitability of events, consideration will be given to the regional location of shows on dates with multiple events.
1. The Louisiana-Mississippi Color Guard and Percussion Circuit Championships will be sponsored by the Louisiana-Mississippi Color Guard and Percussion Circuit.
2. The LMCGPC Executive Board has the ultimate responsibility in selecting the sponsoring site (host site) for the LMCGPC Circuit Championships.
3. Potential Sites will be reviewed by the Executive Board with one selected. Factors that will be considered in the determining schedule include but are not limited to:
a. WGI Regional Calendar and WGI International Championships;
b. Facility statistics
c. Past performance as a Championships Site Sponsor
d. Cost to LMCGPC.
1. The LMCGPC Championships Coordinator is the ultimate responsible party to both the Show Sponsor and the Louisiana Color Guard and Percussion Circuit
2. The LMCGPC Championships Coordinator is the ultimate authority for all operational aspects for the LMCGPC Circuit Championships.
3. The Championships Coordinator shall recruit and/or select key staff personnel to assist with the LMCGPC Circuit Championships. These positions may include but are not limited to: Event Coordinators, Unit Check-In Monitors, Unit Starters and Movers, Announcers, Ticket Sellers, Merchandise and Video Sellers, Judge Security, Ushers, Sound Technicians, Video Technicians, Headquarters Operations, Housing Coordinators, Awards, and Local Media Coordination.
The performance schedule for percussion will be decided by taking the average of a units two highest scores (can include a WGI Regional score). Units will pefrom in order of lowest to hightest score in the respective class. If there are more than 6 units in a class: it will be split in half or thirds depending on size, with a random draw of top scores and a random draw of bottom scores, or mid scores. Returning champion would not be guaranteed last performance spot. Scores will be averaged from the entire season, excluding Regional scores. If there are less than 6, it will be seeded as normal. The seeding process will take place two weeks prior to Championships.
The LMCGPC will also follow WGI's change in a 4 judge panel for Championships.
1. The top three (3) places in each division will be presented medals:
a. First Place: Gold
b. Second Place: Silver
c. Third Place: Bronze
2. The number of medals will be the total number of marching members plus four (4). In the event that the band director is not included, one additional medal may be requested. If additional staff medals are needed, they can be requested after retreat.
3. Medals will be awarded to the individual medalists through their staff at a ceremony during the Circuit Championships Retreat.
The Championships Coordinator will be charged with the responsibility of securing a professional videographer for the LMCGPC Circuit Championships. It will be the responsibility of each unit director to secure permission to videotape and photograph its membership.
1. The Championships Coordinator will be responsible for the selection of a vendor to provide the LMCGPC Circuit Championships Program/Yearbook.
2. The Championships Coordinator will be responsible for coordinating or delegating the following responsibilities and duties concerning the Circuit Championships Program/Yearbook:
a. Content, layout, production, and delivery;
b. Promotion, billing, and accounting of advertising; and,
c. Marketing and retailing.
1. The sale of merchandise (both official LMCGPC products and otherwise) will be the responsibility of the Championships Coordinator.
2. The Championships Coordinator will be responsible for securing the best price for all official LMCGPC products.
3. Items that are sold at LMCGPC Circuit Championships will be the responsibility of the Championships Coordinator.
HALL OF FAME
1. Each year, the LMCGPC may induct up to two individuals and one past show to the Louisiana-Mississippi Color Guard and Percussion Circuit Hall of Fame.
2. A committee of prior Hall of Fame inductees and the Board of Directors will vote on nominations from the circuit as a whole and Hall of Fame Inductees.
3. The circuit Secretary shall handle matters relating to Hall of Fame.
4. Inductees shall be announced at circuit championships.
Performance Season, 20__ - 20__.
Student’s Name __________________________________________
This form is to be completed by the Band Director of the school where the student
is a full time student, forwarded to the Principal, then returned to the Executive
Director of the Louisiana Color Guard and Percussion Circuit.
The student listed above is not representing your school in the Louisiana Color
Guard and Percussion Circuit this year due to the following reasons:
[ ] Tried out for school color guard or percussion program but was not
[ ] Did not try out for the school color guard or percussion program.
[ ] Made the school color guard or percussion program but quit to perform
outside of the school program.
The Louisiana Color Guard and Percussion Circuit (www.lcgpc.org) does not
support the last two justifications for a student not representing their school and
would recommend the student not be released as we support the priority of high
school programs over independent units. However, the decision to release or not
to release a student rests with the high school and the proper representatives of
Band Director: __________________________________ Date _____________
Recommendation: [ ] Released [ ] Not Released
School Principal: _______________________________ Date ______________
Recommendation: [ ] Released
[ ] Not Released